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Outreach Assistant (Part-Time)

Reports to Outreach Coordinator

Purpose: Assist Outreach Coordinator with activities and events of Mission.

Classification: Part-time, Seasonal (April – December)

Pay Rate: $10/Hour, 20 – 25 Hours/Week

Children’s Ministry and Camp Bennett (40%)

• Serve as team member to successfully recruit, solicit and register children for annual summer camp season.
• Support Outreach Department in coordinating efforts for annual Children’s events (Back to School, Summer Camp, Christmas Bag programs).
• Develop relationships with the families of children we serve:

o       Work with families to obtain applications for Camp.

o       Oversee the planning of events oriented around children – coordinate with the communications Department regarding families receiving services.

• Assist with camp registration.
• Opening all mail – pull parent files, child camp folder and administer proper filing of applications.
• Retrieve phone messages and return phone calls.
• Input data into HEART, mailing of letters, as needed.
• Prepare luggage tags on Friday for Monday’s registration.
• Set up registration tables, nurse stations and luggage stations.
• Help check-in children on Monday and check-out on Friday.
• Develop overviews that include final numbers, observations and recommendations.
• Track children who receive bags into spread sheet and HEART database after the event.
• Create backpacks for children who were not sponsored, as needed.
• Assist in Operation Back Pack with data entry.

Administrative Responsibilities (40%)

·        Maintains records, correspondence and statistics regarding outreach programs.

·        Responds, over the phone and in writing, to requests for information from the community regarding outreach programs.

·        Assist in writing reports regarding current and proposed outreach programs, and recommendations for proposed outreach activities and programs.

·        Assist Outreach Coordinator with activities and engagements involving community.

·        Collaborate with Outreach Coordinator to sponsor community engagement activities.

• Develop and maintain strong collaborative relationships with people in other community organizations and faith institutions.

Other Duties (20%)

·        Food Depot (Monday, Tuesday and Thursday – two week a month)

·        Sign clients in.

·        Help lead the program when necessary (music, prayer, read scripture, etc.)

·        Assist in distributing food bags.

·        Distribute calendars and pertinent information.

·        Represent the Mission at church events and other outreach functions.

·        Assist the communications department as appropriate.

·        Organize registration, mass mailing on donors and parent packets.

·        Coordinate mass letter mailings as needed.

Requirements

• High-School Diploma required, Bachelor’s degree preferred.
• Working knowledge of Microsoft Word, Excel, Outlook and Database Management.
• High-level organizational skills.
• Experience with filing and bulk mailings.
• Enjoys projects focused on children.
• Ability to utilize the internet for research.
• Excellent verbal and written communication skills.
• Familiarity with services for families in DC.
• Active member of a local, evangelical church.

Send cover letter, resume, and three professional references to atriggs@missiondc.org.

Needs List for Central Union Mission

□       White towels

□       Pillows

□       White Pillow Cases

□       White Twin Sheets

□       Deodorant

□       Toothbrushes

□       Tooth Paste

□       Shaving Gel/Cream

□       Rubbing Alcohol

□       Band Aids

□       Latex Gloves/Non-Latex Gloves

□       Peroxide

□       Insect Repellent with Deet

□       Storage Cabinets

□       Manila Folders

□       Stacking Trays

□       Vertical File Cabinets

□       Hanging File Boxes

□       Labels

□       Paper Shredders

□       Paper Shredders

□       Projector Screen

□       Folding Tables 8ft and 6ft (20)

□       TV

□       DVD Player

□       Walk in Freezer (Commercial Grade) – Camp Bennett

□       Food Truck

□       Commercial Stove & Oven – 1350 R Street

□       Commercial Dishwasher – 1350 R Street

□       Freezer

□       Refrigerator

□       Snow Blower

□       Riding Lawn Mower

□       Weed Whacker

□       Wheel Barrel

□       Clothes Washer

□       Clothes Dryer

□       Microwave

□       Vending Machine

□       Mentors for men in Spiritual Transformation Program

□       Literacy and GED Teachers

Household Items

□       Twin sheet sets and pillowcases

□       Full sheet sets and pillowcases

□       Twin/full comforters/bedspreads

□       Standard bed pillows

□       Plastic twin/full mattress covers

□       Blankets

□       Coffee makers

□       Pots and pans

□       Crockpots

□       Microwave ovens

□       Alarm clocks

□       Flatware set

□       Dishware

□       Glasses/mugs

□       Bathtub mats (non-skid)

□       Bathroom rugs

□       Shower curtain/ring sets

□       Area Rugs

Small Furniture Items

□       Small bookcase/freestanding shelves

□       Table lamps

□       Floor lamps

□       Television Stands

□       Televisions

□       Computers Desk/Laptops (Windows 07’ or newer)

□       DVD player2

□       Small Refrigerators

□       Hair Oil/Grease

□       Shower Shoes

Clothing

□       Socks

□       Tennis and dress shoes (all sizes)

□       Men’s Dress Suits (Especially size 46 and larger)

Outreach Volunteer Job Description 2010

Reports to: Outreach Coordinator

Purpose: Assist the Outreach Coordinator with Camp Bennett and Operation Backpack Outreach programs.

Times needed to work: 2-3 days a week 10am – 4pm, preferably Monday, Wednesday and Friday.

Requirements:

• Excellent verbal and written communication skills.
• Knowledge of Microsoft Word & Excel.
• High-level organizational skills.
• Experience with filing and bulk mailings.
• Ability to utilize the internet for research.
• Enjoys projects focused on children.
• Accepted Jesus Christ as Lord and Savior.

Major responsibilities

1. Answer & return outreach coordinators incoming calls when not in office
2. Camp Bennett intake
1. Help process applications
2. In put data into HEART – as needed
3. Spread sheet for children attending camp
4. Mailings of letters
5. Help check-in children on Monday and check-out on Friday. (Every week between June 21-Aug.6)
6. Develop overview

·        include final numbers, observations, and recommendations

3. Outreach for Camp Bennett & Operation Back Pack

·        Help solicit donors

·        Familiarity with social media

4. Operation Back Pack

·        Assist with data entry

·        Assist with back pack log in

·        Assist on distribution day (Saturday, Aug.7)

Marketing Volunteer Needed – Responsibilities & Requirements Include:

• Research and collect marketing materials from other missions and non-profit organizations
• Create PR folders
• Assist in the design and duplication of internally created marketing materials
• Assist in the development and gather research for branding process
• Other duties as assigned
• Familiarity with MS Office Word, Excel, and Outlook
• Available 2 days a week from March until June

Reports to: Anita L. Triggs, Development & Communication Manager

Administrative Volunteer Needed – Responsibilities & Requirements Include:

• Assist in the organization of Mission files and bulk mailings
• High-level organizational skills and experience with filing & bulk mailings
• Other duties as assigned
• Familiarity with MS Office Word, Excel, & Outlook
• Available 2 days a week, ongoing

Reports to: Anita L. Triggs, Development & Communication Manager